The concept of document processing and document scanning services is very much on the rise. As a result, a number of companies and organizations have started leveraging different kinds of document processing services for all their small and large businesses. Large document scanning services are usually centered on the processing and scanning of the large documents, thereby securing them for their future use.

Thus, whether your business is a small-scale business or a large-scale business, you can achieve a number of advantages by opting for the large document processing services. Here are some important benefits for using large document scanning services for your business:

1. Creation of more office space:

It might cost you a lot of money if you use your office premises to store all your important business records, especially the documents and records that are larger in size. Document processing and scanning done by the document scanning services helps you to free up the office space so that you can use it for some other purpose, or precisely to create more revenue for your company.

2. Improved data security:

Large document scanning services done by the professionals are usually aimed at giving you better data security. It is very difficult for you to keep hard copy information for all the important documents for the long term. This is when document processing service comes to the rescue. This concept keeps all your documents encrypted and passwords protected. Data is stored in the system securely.

3. An improved collaboration of staff:

Document processing services also facilitiates sharing of documents which enables better collaboration between departments and staff.

4. Better customer service:

Digitization of large format documents enables easy search and retrieval.  This can enhance customer service as the information is readily available at your fingertips.

Large document scanning services can always work in favor of different operations of your company.

For more information on how Foveonics Document Solutions can help, contact us.

The post Three Key Benefits to Using Large Document Scanning Services appeared first on Foveonics.

Your company is likely to accumulate a lot of documents and record over the years. You might have started out with limited physical storage, which eventually had to increase in terms of size and number. However, that means investing in more storage equipment and space to keep your documents organized, and it can be expensive in the long run. Alternatively, you can consider backing up those records digitally with help from document scanning services in New York. That way, you can have digital images of important records and you can store them easily and more conveniently in the cloud.

Document imaging services can offer more security to your most important records. Since the papers will be scanned and stored in the cloud, they become less susceptible to loss and theft. If you are concerned about calamities, such as fire, the physical copies may be destroyed, but you can still access the digital backup from your preferred device no matter where you are. This can also add a layer of convenience to your team when they need to locate and retrieve certain documents quickly.

When considering document scanning services in New York, always make sure that they are a credible provider that is trusted by many other companies. They should have trustworthy drivers in case you will have your records transported to their facility, and an in-house team of document conversion associates with the knowledge, skills, and experience to handle a variety of paper sizes and types, including old, historical, and fragile papers.

Document imaging services can help your company optimize its current paper document management system by delivering comprehensive digital transformation services. Backing up your records this way could simplify the consolidation of your information, enable quick access to documents from the cloud, enhance business insights, optimize your time with a more efficient way to retrieve data, and help you focus on innovation and growth in the long run.

For more information on how Foveonics Document Solutions can help, contact us.

The post Backup Records with A Highly-Experienced Document Scanning Provider In New York appeared first on Foveonics.

Are your documents safe? They may be stored and properly organized in physical storage cabinets and facilities, but they could easily become susceptible to loss and damage with incidents such as fire and theft. Data loss is one of the common issues your company must be concerned with, whether it has already happened to you or not. With a digital document management system, your risk of losing data is dramatically reduced. Document processing companies can optimize your company’s paper document management system by transforming your physical records and papers into digital images.

As more organizations are making efforts to reduce their paper trail and go green, the document outsourcing industry continues to thrive. The most frequent customers are government agencies and businesses looking to improve their paper processes. An inefficient and disorganized paper system can get in the way of fulfilling your daily tasks and responsibilities effectively, as it can cause delays in access and retrieval and affect everyone’s productivity. You do not have to worry about that when you have a digital document management system.

Document processing companies will consolidate all your information into a simplified and easy to manage digital system. The scanned documents will be stored in a secure cloud storage, so you can quickly access them from any device. This way, the solution may enhance business insights, as information can become universally accessible to you and your team. The document outsourcing industry continues to deliver innovative digital transformation solutions to various organizations to help them focus on growth, while embracing technology to optimize productivity and efficiency.

Physical documents can take a lot of space in the office. This could make you purchase more cabinets and storage facilities just to keep them in place. However, they still have the potential to be stolen or damaged. A digital document management system can prevent that, while ensuring a more efficient way to access your files from the cloud. Reputable document processing companies offer different services that can scan various mediums, including large format papers, microfilm, and fragile historical papers.

For more information on how Foveonics Document Solutions can help, contact us.

The post How You Can Prevent Data Loss Easily with A Digital Management System appeared first on Foveonics.

If you want a cost-effective and streamlined way manage your documents, scanning services in NJ can help. The goal is to create digital copies of your documents to be stored securely in the cloud for easier retrieval and a more optimized document management system. With their help, you can focus more on your organization’s growth, while embracing innovation with a better means to consolidate information in a manageable and simplified digital system. Service providers go beyond scanning documents by offer many other solutions that can fulfill various digital transformation requirements. Here are some of them:

• Mobile services – You can have them come over to your office to do the scanning on-site. This may be practical for organizations with too many papers and privacy concerns. In that case, you may schedule mobile scanning services where their team will bring their high-end scanners to scan your documents on-site. Their team has a lot of experience in large format, duplex, and color scanning, as well as in handling fragile historical documents, so you can be trust that your papers will be in good hands.

• Microfilm scanning services – Scanning services in NJ are equipped with state-of-the-art scanners that are capable of scanning microfilm or microfiche. This service lets you transform old school microfilm images into high-resolution and high-quality digital images with a limited frame space. A strict quality assurance team will ensure a seamless digital conversion.
• Offsite scanning – An alternative to their mobile scanning services would be to have their qualified team pick up your documents and have these scanned in their facility. They guarantee secure document pick-up and a private facility that is monitored 24/7 with modern surveillance equipment.

• Cloud-based document management – All documents covered by their mobile and offsite, and microfilm scanning services can be stored in the cloud for easy management. You can leave the indexing to the scanning services provider in NJ, too.

For more information on how Foveonics Document Solutions can help, contact us.

The post How Scanning Services Providers Do More Than Just Scanning Documents appeared first on Foveonics.

The amount of documents you accumulate daily will grow with your company. There will come a time when the papers will be more challenging to sort, organize, and store, unless you buy more storage space and additional facilities to keep them safe and secure. To avoid unnecessary costs down the line, it is best to start considering cloud-based document management services as early as now. That way, you can save space and not have to worry about problems like data loss, damage, and theft.

A digital document management system is a good investment for a growing company. It optimizes an existing paper document management routine by digitally transforming physical documents. Document processing services provide complete solutions that will help keep your files organized and easier to store and access. After the documents are scanned, the digital copies will be stored in a secure cloud account. This way, you get a simple and manageable digital system that you can access from any device, and you can improve business insights when the information you need becomes universally accessible.

Apart from providing an easier way to manage and access documents, cloud-based document management takes your mind off the growing number of papers and eliminates the need to worry about their proper and secure storage. This way, you have more time to focus on your growth, while welcoming innovation into your company to gain a competitive edge in your industry. If you are in the services industry, a digital document management system can enhance your productivity and help you bring speedy and reliable services to your customers.

Get in touch with a credible and experienced document processing services to get started with cloud-based document management. They can scan any type or size of document, including historical papers, large format files, color documents, fragile papers, and microfilm or microfiche.  A digital document management system will be cost-effective to manage in the long run, and it frees your IT departments from overseeing additional backups, applications, and servers.

For more information on how Foveonics Document Solutions can help, contact us.

The post Why Growing Companies Must Seek Out Cloud Based Document Management Services appeared first on Foveonics.

In today’s litigious society, municipalities face the insurmountable task of fulfilling OPRA requests in a timely fashion in order to satisfy those who request them. These entities are looking to comply with New Jersey’s Open Public Records Act (OPRA). These requests are increasing each year and while agencies struggle to keep up, mandated response times still remain in effect.

For those who don’t comply, the consequence is very costly. Here is an example illustrated by The Trentonian Newsletter, July 26, 2019 edition:

Mayor Kelly Yaeda calls it a “boondoggle” but the township’s ongoing noncompliance with the Open Public Records Act is a liability and burden to taxpayers…..Hamilton Township pays $10k IN OPRA lawsuit settlements and other townships follow….”

To avoid such a costly outcome, municipalities ought to consider technologically sophisticated options such as Foveonics Document Solutions’ OPRASync product. It automates the whole process while logging every request that enters a municipality’s office in a transparent fashion. The OPRA solution includes the software along with scanning services that amount to a fraction of the cost as compared with lawsuit costs that face many agencies today.

The benefits of this OPRA solution include the following:

• Costs to deploy are much less than facing lawsuit costs
• Reduce time spent in fulfilling requests by requiring requestor to submit records request online which is automatically sent to the agency’s OPRA response coordinator -who determines which department it gets automatically routed to – so response times are speedier
• Requests are tracked down to the minute which increases compliance right off the bat
• Provides Public with convenient self-service capability
• Stores packaged responses in a repository for retention purposes and future use
• Provides integrated redaction feature allowing staff to remove personal information

The Foveonics OPRASync solution has been developed with simplicity in mind. The system is very user-friendly and easily integrates with existing ECM’s, Databases, Outlook or payment systems. To get started on an OPRA partnership to reduce your liability, contact us.

The post The OPRA Dilemma: How Can Municipalities Avoid Costly Lawsuits or Fines? appeared first on Foveonics.

Keeping your paper files properly organized can take up a lot of your time and resources. Keeping them in physical storage facilities makes them at risk of getting lost or damaged, too. You can avoid these problems by considering cloud-based document management, starting with document scanning services that can transform those papers into digital images. Designed to simplify document management, electronic cloud-based document management solutions enable round-the-clock, universal, and instant access to all digital files. Also since it is cloud-based, it is easier and faster to deploy, and intuitive to use. This way, you experience a seamless and quick digital transformation.

Cloud-based document management is offered by leading document scanning companies, so you do not have to look for another third-party specialist to take care of your digital storage needs. This way, you also get a complete digital transformation solution that can consolidate your information in a single, easy to manage digital platform. They will make it easier to access your documents from any device, no matter where you are. When information is universally accessible, it will help improve business insights, reduce your time finding and organizing documents and give you more opportunities for growth and innovation.

There is more to a high-quality cloud-based document management solution than merely keeping your files organized in a digital platform. It lets you search, export, print, or email your files securely, using the full text search or indexing feature. The cost-effective solution comes in flexible deployment options that deliver complete management, so you can free your IT department from dealing with backups, applications, and additional servers.

Be sure to get your cloud-based document management solution from a reputable service provider, so you can come with an intuitive and easy-to-learn user interface. In turn, it will help you gain security and regulatory confidence. It may improve your performance during audits too, as it leaves evidence of document history, user activity, audit trails, records, retention policies, and security controls.

For more information on how Foveonics Document Solutions can help, contact us.

The post Why Cloud Based Document Management Is Called the Best Way to Deal with Files appeared first on Foveonics.

A high-quality document management system will make it easier to organize, store, and share information in the workplace. Without it, you risk spending more time trying to find certain files manually instead of focusing on more important tasks. Moreover, you might not have any backup of those files in case they are lost or stolen.

Hiring document management services is a good start to securing your data and simplifying document retrieval and collaboration. Reputable service providers offer an array of solutions that can help transform your workplace and make it more efficient and cost-effective in the long run. Here’s an overview of the services that may be practical for you:

1. Digital records services: Optimize your existing paper document management methods with a comprehensive digital transformation service that covers document imaging, cloud-based record management and data or media migration. Your physical documents will be converted into digital files through dependable scanning services. Next, these digital documents will be stored in a secure cloud-based digital management system. The service provider can also consolidate your information to improve the way you and your team retrieves data from any device.

2. Microfilm and microfiche scanning: If you still have some old documents stored in microfilm, there are document management services that can convert them into digital files using state-of-the-art scanning equipment. A strict quality control and assurance team will ensure a seamless conversion process.

3. Mobile scanning services: Document scanning services typically come with secure document pick-up, document preparation and indexing. Some companies can come over to your workplace with their team and scanning equipment if there are too many papers to scan or if you are simply concerned with the security of sensitive data.

4. Cloud-based document management: No need to figure out where you will store the scanned files. You do not have to purchase hard drives to keep them too. Document management services provide a secure cloud storage solution that will allow you to store and manage your digital files with ease and access them from any device, at any time.aa

For more information on how Foveonics Document Solutions can help, contact us.

The post 4 Useful Document Management Services for Every Workplace appeared first on Foveonics.

Documents are a critical aspect of any business. However, you might find yourself struggling to keep them in good condition, while ensuring proper storage and security for sensitive data. Document processing companies can help by scanning those papers and turning them into digital copies, which will be stored in an electronic cloud-based document management system. They offer customizable solutions that aid in digital transformation, boost your productivity, and help you go paperless. Here are more benefits of document processing:

1. Regulatory compliance – There are different compliance requirements for storing specific types of documents. Non-conformance may result in criminal liability, revoked operational or business licenses, and hefty fines. A document processing company can work with you to improve compliance in records retention, backing up documents, and storage of important papers.

2. Enhanced security – The right document processing companies have a credible and qualified staff to scan your documents securely and efficiently. Once the files are in a cloud-based document management system, you have more control over who can access them. The platform leaves a trail of who has accessed or modified the documents, and the files are highly traceable.

3. Simpler retrieval – Manually going through physical folders and files can be daunting and exhausting. It can take up too much of your time too. When they are in digital format, all you need to do is type a few keywords pertaining to what you need to find, and it should show up in an instant. This saves a lot of time and effort on document retrieval, while enhancing your productivity down the line. 

4. Reliable disaster recovery and backup – Keeping physical documents puts them at risk of being damaged, stolen, or lost. A good document management solution comes with a disaster recovery plan and backup system, so you do not lose anything.

5. Enhanced collaboration – Document processing companies can provide you with a system that can encourage collaboration with simplified information sharing. The document management system offers better visibility across workflows, in case you need to monitor them.
For more information on how Foveonics Document Solutions can help, contact us.

The post 5 Amazing Document Processing Benefits to Boost Your Productivity appeared first on Foveonics.

Your office may have started out having a lot of room for documents. However, as time went by, it has a lot of documents stocked, piled, and stored, with your workspace running out of storage for upcoming papers. This is where a digital document management system can be a great investment for your growing business. It is a solution that is offered by reputable document scanning service providers, which can be your partner in digital transformation. With their help, you can optimize your existing document management system by providing you with a complete turn-key solution that covers the scanning and imaging, cloud-based record management, and data consolidation.

A digital document management system can provide a cost-effective way to protect and preserve important papers too. Since they will be scanned into digital images, you do not have to worry about them being torn, damaged, lost, stolen, or mishandled. A system is often hosted in the cloud, which provides a secure space for all digital documents, while enabling easy and quick retrieval from any device. This way, you can also enhance collaboration and information sharing in your team, and save time while working.

Get your digital document management solution only from a reputable service provider, so you can be confident that it is tailored to your needs and that it can be a cost-effective investment for your organization. The top advantage of having a digital document management system is reduced need for extra storage space. This means saving money by not buying more storage bins, boxes, cabinets, and shelves for any other upcoming documents.

If you need hard copies of certain papers, you can still keep them somewhere less expensive, like an offsite storage facility. Enhanced security is another benefit of hiring a document scanning service that offers cloud-based document management, as the solution delivers better control for sensitive information. The digital document management system always leaves an audit trail, so you can identify who accessed, modified, or viewed the document, and when they did it.

For more information on how Foveonics Document Solutions can help, contact us.

The post Get A Digital Document Management System to Add More Space To Your Workspace appeared first on Foveonics.